Biometric attendance control —fingerprint, in most Peruvian companies— solves a specific problem: precisely recording each employee's real entry and exit time, without depending on a manual record that can be altered or filled in later.
The problem is that the biometric clock-in is only the first step. Between that record and the final calculation of worked hours, tardiness, overtime and deductions there are several intermediate processes that, in most companies, are still done by hand in spreadsheets.
Where the most common errors originate
- Exporting the fingerprint device's record to Excel and consolidating it manually with each employee's schedule.
- Calculating tardiness and overtime with different rules per shift, manually and without traceability of the criteria used.
- Justifying tardiness or missing clock-ins by email or WhatsApp, without being recorded in the same system.
- Consolidating information from several locations into a single report before the payroll close.
Each of these manual steps is an opportunity for error: a miscopied formula, an employee with two clock-ins in the same minute, a deduction applied to a tardiness that actually had an approved justification. The most frequent result is payroll rework, or worse, an incorrect deduction that ends up as a labor claim.
What should be automated first
- Consolidating the biometric record from all locations in a single place, without manual exports and imports.
- Calculating hours, tardiness and alerts based on shift rules configured once.
- Automatic alerts for missing or inconsistent clock-ins, before they reach the payroll close.
ESCA Software is developing an attendance control automation tool that takes the biometric record, calculates hours and tardiness according to each company's rules, and generates alerts before the payroll close. You can review the details on the Attendance Control Automation page.